Have you decided to move into a new office? Well then, it calls for celebration. However, office and business relocations come with a lot of complications. You need a thoroughly planned strategy to make the move a hassle-free affair for your business and your employees. Don’t worry, experts from Chess Moving are here to help you.
If this is your first time moving to a new location or you are moving after a long time, you are likely to be working with a blank canvas. Starting from planning and preparation to moving, Chess Moving will be with you every step of the way until you are settled at your desk. Taking into consideration various documents, IT equipment, stationery, fragile equipment and more, we will come up with a fool-proof plan to control the chaos.
As a wholly Australian-owned and operated removalist business operating for over 100 years, we have the knowledge and first-hand experience to take care of your next big move. Whether you are moving within your locality or to a whole new country, we have the connections and ability to make that happen. To start, check out a few things you need to keep in mind before moving day.
Your Checklist to Get Things Moving
Create a Relocation Taskforce
Office or business relocation cannot be done single-handedly. You will need to assemble a trusted team to delegate the tasks. Depending on the size of the move, you can have internal and external members in your taskforce. Here are a few teams you will need to make the move easy.
- Facility Management Team
You will need the facility management team to take care of the lease, deposit and other aspects of your current and new property.
- Human Resources
Involve HR to make the process smooth for your employees.
- Finance Team
Your finance team can help you make the whole process as budget-friendly as possible.
- IT Team
You will have to appoint IT specialists in your taskforce to setup the system infrastructure of your new place, plan ahead for cyber security and retain required systems so that your business does not stand still on moving day.
- Asset Management Team
An office houses a lot of important assets and you will need a team to manage and track these assets and have inventory checklist, so nothing is lost along the way.
- External Teams
If necessary, you can involve interior designers to set up your office and create a space that helps your team be efficient, realty property managers to handle the nitty-gritty of the move and of course removalists.
Prepare a Relocation Budget
Moving to a new office premises involves lots of expenses. Putting together a budget and having a financial plan can help reduce the costs involved. You can request quotes and compare prices before hiring removalists. Keep in mind to create a proper budget that can help you take into account any extra charges that you might incur.
Logistics & Workflow Management
Once your team is ready, gather their inputs and have an effective move strategy ready. The logistics of this must involve a detailed plan of the flow of things and the movement of your workforce from your current workspace to your new one. This flow will ensure that your move is completed as smoothly as possible.
Spread the Word
Now that your moving plan is in place, it is time to let your employees know about the upcoming change giving them time to acclimate. You must also communicate about office relocation to your clients, contractors and all third parties involved in running your business.
Removalists Assemble
Office and business relocation is a time-consuming and laborious task. You will need Chess Moving’s experienced hands to do the heavy-lifting and help you settle in. From planning and preparation to unpacking and organising, our team will be with you throughout the process. We will take care of packing all your files, IT equipment, and fragile items, ensure the transit is smooth and handle them with care. Not just that, we will also take care of unpacking, organising and setting up your new office.
Top 5 Reasons Why You Need to Hire a Removalist
Your business is at its most vulnerable state during a transition period. Lot of things to take into account and a lot of planning to be done. Whether you are moving down the street or to another state, you will need a team of removalists to overcome various challenges that come your way. Here are the best reasons why you should consider hiring a relocation specialist.
- You can Secure Your Assets
Missing files, stolen assets and damaged furniture are common occurrences during a move if not done properly. Professional removalists know how to safely pack your assets and account for everything that they have transported. Experienced in the field of moving, they know which material to use for packaging and how to load and unload things in a proper manner.
- You can Save Time
The process of packing, transit, unpacking and organising takes time. This may interfere with the productivity and efficiency of your business. With professional removalists by your side, you can save time, plan your move over the weekend and ensure your employees are ready to get back to work come Monday.
- You can Cut Down Unnecessary Expenses
Working with commercial removalists, you can take advantage of their years of experience to gain insight into various aspects that might incur additional charges during office or business relocation. You can also save money by reducing any losses that might come along the way due to incorrect packing.
- You can Focus on Running Your Business
Despite having a huge internal team to plan your business relocation, some things are bound to be missed out. After all, you and your team do not shift office regularly. Professional movers have seen it all and know everything there is to know about office relocation. Hiring a professional team to plan your move will not only save time and money but will also allow you and your team to continue focusing on your business.
- You can Use their Tools, Equipment & Connections
When you hire removalists to come pack up your things, you need not look elsewhere for cartons or bubble wrap. Professional movers come prepared. This will include packing supplies, moving vehicles, safety gear and more. They have all the necessary tools and latest equipment that will make the relocation process all the more easier. Not to mention, professionals will be well connected and can help you with any documentation or clearance required for the process to go smoothly.
Why Choose Chess Moving?
Our Experience
Chess Moving has been around for over 100 years and over the years, we have seen challenges of all kinds. Our years of experience has allowed us to come up with solutions for them all. We have the knowledge and skills needed to efficiently plan, secure and transport your official belongings.
Our Trained Team
Our professional movers are regularly trained to stay up-to-date with the ever-changing needs of the industry. We take all relocating protocols, both interstate and overseas, into consideration and train our team to adhere to the rules, thus ensuring that your move will be a hassle-free experience. We train our team to be agile, flexible and have them ready to tackle any challenge that might be posed.
Our Collaboration
Chess Moving has a long-term partnership with international relocation networks who can assist with international moves. Our partnership will ensure that everything goes as planned from one point to the other. Our international assistance includes customs, declaration and clearance, visa assistance, port and terminal landing charges, air and sea freight documentation handling and more.
Our Top-Class Equipment
When you are moving your office, you will need the right tools to disassemble your desks or IT equipment. As commercial movers in the industry for many years, we have the right equipment required to safely assemble, disassemble, pack and unpack your things. We have a fleet of well-maintained vehicles that will ensure smooth transport. From cartons, crates and trolleys to even plastic bags and bubble wrap, we have the best materials required to secure your assets.
No Move too Big or too Small
With an expert team that is fully capable and appropriate contractors, Chess Moving can fulfil relocation projects of all sizes. Being in the industry for over 100 years, we have the capacity to help you move not only within Australia but overseas as well. We have offices located in every Australian capital and a few regional centres. Not just that, we have also partnered with international relocation companies so that your end-to-end relocating requirements are met. Whether you need 20 members for a small project or a team of 1000 for large ones, Chess moving can take care of them all.
Ready to plan your office relocation? Let us lend a hand. Talk to our team for more information and start planning right away.
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